Contracts Coordinator

• Create permit applications. 
• Assist with the coordination of the escrow process. 
• Provide support to different departments as it relates to the escrow process. 
• Provide support before and after transactions are completed. 
• Submit building permit applications and work with cities to get them approved in a timely manner. 
• Verify and pay school fees, permits fees and other municipality fees. 
• Pay connection water and sewer fees and obtain water meters. 
• Maintain permit and impact fee tracker schedules, update as needed. 
• Monitor and coordinate new starts with Resource Planning Manager. 
• Process model home sales office permits/bonds. 
• Create preliminary, revised, and final sequence sheets. 
• Upload documents, including sequence sheets to Build Pro. 
• Distribute sequence sheets to appropriate parties. 
• Provide reports from SharePoint to support team initiatives. 
• Navigate City and School websites and online programs as they relate to building permits. 
• Process required solar documents/permits if applicable. 
• Manage both physical and electronic lot files. 
• Process all necessary documents for recordation of Sale. 
• Ensure all necessary sales documents are received within 30 days of recordation of sale including: CCR, SB 800’s and sales disclosures. 
• Verify all Base Prices, Options, Lot Premiums and Incentives are accurately reflected in JDE prior to close of escrow. 
• Open and manage escrows with Title Company. 
• Process all Deed packages and ensure delivery to title company. 
• Process sales contracts, addendums, construction orders.
• Review and approve Estimated Settlement Statement prior to close of escrow. 
• Tracking escrow status on responsible communities. 
• Review IMT report for construction status, walkthrough dates and accuracy of projected close dates. 
• Leading weekly community team meetings and division backlog meetings. 
• Enter base prices and premiums in JD Edwards for sales releases. 
• Coordinate with Sales and Construction to ensure selected options are integrating properly from Sales Simplicity to JDE to Build Pro. 

KNOWLEDGE, EDUCATION AND EXPERIENCE: 

• Two (2) years of experience in the construction business or equivalent preferred, but not necessary. 
• Two (2) years of experience working within the escrow space is highly preferred. 
• High School Diploma or G.E.D. required. 
• Knowledge of Microsoft Office Suite (Word, Excel, PP, etc.) 
• A two-year college degree or previous experience is a plus. 
• Knowledge with SharePoint is preferred. 
• Knowledge with Medallia is preferred. 
• Knowledge surrounding warranty work orders is highly preferred. 
• Experience utilizing BuildPro is highly preferred. 
• Experience with ordering and managing plot plans is highly preferred. 
• Knowledge of Sales Simplicity is preferred. 
• Knowledge of JD Edwards is preferred.

We recognize that few applicants may "check all the boxes," but each person has unique strengths they would bring to the table. We are committed to building a diverse and authentic work culture, so we invite you to apply anyway. You belong here!

Hubble Homes is an equal-opportunity employer. All qualified candidates will receive consideration for employment without regard to race, religion, color, national origin, sexual orientation, gender, gender identity or expression, age, genetic information, disability, or any characteristic protected by law. Diversity is critical to the growth of our company with an understanding of the importance of fostering an environment where everyone has a voice. We are also committed to providing reasonable accommodation for candidates with disabilities during the recruiting process. If you need assistance due to a disability, please get in touch with us.